December 9, 2015

EVENT TERMS AND CONDITIONS

Any person, delegate, accompanying person, student, media representative, speaker, or exhibitor who is present at the IREM Orange County event automatically agrees to the terms and conditions set forth below (the “Terms and Conditions”). These Terms and Conditions apply to each person (the “Attendee”) regardless of whether they have received a formal registration. IREM ORANGE COUNTY reserves the right to render, in its sole and absolute discretion, all interpretations and decisions in connection with the Terms and Conditions and to establish further regulations binding upon the Attendee as may be deemed necessary to the general success and well-being of the Event and/or any person(s) affiliated therewith. IREM ORANGE COUNTY’s decisions and interpretations shall be final in all cases.
Refund Policy for Event Registrations. All Event registration sales are final and nonrefundable. A registration may be transferred to another individual, provided that this individual is not already registered, the registration is used for the same event, and the individual qualifies for the type of registration being transferred. For example, a student registration can only be transferred to another student. For more information about registration transfers, please contact info@iremoc.org.
Rules, Regulations, & Attendee Conduct. Attendee agrees to abide by all fire, safety, and health regulations of the local, city, state, event hotels, and convention centers where the Event is held. Attendee must comply with all applicable federal, state, and local ordinances, as well as IREM ORANGE COUNTY policies and procedures as set forth below. Participants who violate such rules and/or who behave in an unsafe or careless manner while attending the Event may be asked to leave immediately and will be held responsible for their actions. The Attendee acknowledges that such violations may result in the Attendee being removed from the Event and barred from returning without refund of the Attendee’s registration fee. The Attendee likewise acknowledges and agrees that all attendees of the Event have the right to enjoy the Event equally. Disruptive behavior that interferes with the conduct of reasonable business at the Event, or any other attendee’s safety or comfort, including behavior that impedes or prevents accessibility services or requests, is strictly prohibited, and may result in the Attendee being removed from the Event and barred from returning without refund of the Attendee’s registration fee.
Indemnity. To the extent permitted by law, the Attendee agrees to protect, indemnify, defend, and hold harmless IREM ORANGE COUNTY, the Event hotel(s) and convention centers where the Event is being held, and their respective employees, officers, directors, and agents against all claims, losses, or damages to persons or property, governmental charges or fines, and costs (including reasonable attorney’s fees) arising out of or connected to the actions or failure to act in accordance with the Terms and Conditions by the Attendee, its employees, officers, directors, or agents, except those claims arising out of the other party’s gross negligence or willful misconduct.
Accessibility Services. IREM ORANGE COUNTY is committed to making all reasonable arrangements that will allow members of the association to participate in Event events. All meeting rooms at the Event are wheelchair accessible, and the first row of seating is reserved for individuals with accessibility needs. Attendees who require onsite assistance during the Event should request it from personnel at IREM ORANGE COUNTY in the registration area. For complete details and information, email info@iremoc.org.
Alcohol & Drugs. IREM ORANGE COUNTY supports and enforces all laws of the state and municipality where the Event is held in all matters concerning alcohol and other controlled substances. It is considered unlawful to furnish or give any liquor, malt, or brewed beverages to minors, visibly intoxicated persons, habitual drunkards, or those prone to intemperate habits. It is also illegal for minors to purchase or possess alcohol and to be visibly intoxicated. All medically unsupervised possession of controlled substances is prohibited. The manufacture, delivery, sale, and possession of an illegal substance could result in legal action.
Smoking. Smoking is not permitted in the meeting rooms. Smoking is permitted in designated areas only.
Lost Registration Badge. The Attendee’s registration badge must be worn at all times during the Event. Access to the Event facilities will not be granted to those without proper credentials. See the registration desk for additional information.
Modification of the Event Program. IREM ORANGE COUNTY reserves the right to modify the program, which is published as an indication only.
Salvatory Clause. If there is a determination that any part of the Terms and Conditions is ineffective or impracticable, then the validity of the Terms and Conditions remaining is not impaired.
Photography & Filming. Professional photographs, audio, and video will be captured during the Event. Attendees hereby grant IREM ORANGE COUNTY and its representative’s permission to photograph and/or record them at the Event, and distribute (both now and in the future) the Attendee’s image or voice in photographs, videotapes, electronic reproductions, and audiotapes of such events and activities.
Photography or Recording Usage by Attendees. IREM ORANGE COUNTY appreciates all coverage of the Event. Photography, audio recordings, and video recordings are not permitted without the prior written consent of IREM ORANGE COUNTY. All requests for press passes must be made in advance of the Event to info@iremoc.org. Passes may be available at the IREM ORANGE COUNTY registration desk based on need and availability. Press credentials are required for the issuance of a press pass, and IREM ORANGE COUNTY requires that a copy of all published material be submitted to info@iremoc.org.
Force Majeure. Attendance at the Event is subject to acts of God, government authority, disaster, or other emergencies, any of which make it illegal or impossible for IREM ORANGE COUNTY, the Event hotel(s), or convention centers to provide the facilities and/or services for the Event, or make it illegal or impossible for the Attendee to utilize the hotels or convention centers for the Event. A registration may be cancelled for any one or more of such reasons by written notice from IREM ORANGE COUNTY to the Attendee without liability on the part of IREM ORANGE COUNTY.
Cancellation. In the event that the Event cannot be held or is postponed due to events beyond the control of IREM ORANGE COUNTY, IREM ORANGE COUNTY shall not be liable to the Attendee for any damages, costs, or losses incurred, such as transportation costs, accommodations costs, or financial losses. Under such circumstances, an Attendee may choose to have their registration fee refunded in full.